Is Paperless Office a Reality or Not?

Group Discussion
Points to remember before you participate in this discussion:
  • Assume you are one of the members of a real group discussion.
  • Take the initiative to participate and contribute your thoughts.
  • Contribute your positive thoughts towards providing the solution.
  • Post your thoughts here.
83 comments Page 1 of 9.

Nanda said:   6 years ago
Yes, this is true that it is modern era. For the blessings of science and technology, we can easily do those things which were beyond of our thoughts one day. And in presents, we are proceeding towards making the whole world digital. I also support the idea of the paperless office. We are already able to do some works via internet access, like- online shopping, payment, banking, depositing money, admission in schools or colleges etc.

But we have to remember that our country is not a developed country, it is a developing country. In the rural side, people have no idea about the computer. They don't any how to use it. Even there are many villages in the mountainous region, where electricity does not reach till now. Leave those areas, if we search in our own town, we can get many people, who are not serious about digital India. We can't make India digital only with those people who are aware and serious about digital India. We have to make all people aware.

Not only that, in America the Avg Net speed is 13 Mb/s And Avg. Peak net speed is 54 Mb/s. Where India has 6.5 Mb/s Avg net speed and 29.7 Mb/s Avg peak net speed. This bad net speed sometimes hampers the daily life. The bad net connection interrupts the online banking, depositing money, online admissions in school or collages, office works etc.

Nowadays social crimes are increasing at the rate at which science is moving. Many internet hackers, international terrorists are hacking the secrete documents of the nations and abuse that. So there is question arises about security.

Some people are telling that if we can make India paperless, we can save a number of trees. Yes, it is obviously true. But we have to see. It takes 24 trees to make one tone of uncoated non-recycled printing and office paper. And one tree makes 8333.3 sheets. If a factory has the capacity to use 4 trees to make 33,332 sheets. They will use 1460 trees in a year. But in the maximum state, it cuts down nearly 15.08 lakh trees development project of road widening. Besides, that people cut down trees for making houses, multi-storied buildings, fly-overs, bridges. So the number of cutting trees for roads, flats, bridges is more than the number of cutting trees for paper. So we can save very few number of tree, which is like dropping a glass of water in the sea. We have to reduce cutting trees from all sides. Stop using paper is not a solution.

So firstly, we have to make our citizens aware of digital India and we should delivery the knowledge of computer in the rural areas. We have to make them not only literate but also well-educated. We have to make them informed about the specialty of computer and internet excess. The economic condition of our country must be strengthened. Only then we can make digital India and paperless office. Before these it is impossible.

Neha kashyap said:   6 years ago
My self Neha guys, according to paperless work is good idea because it's having lots of advantages.

1. It encourage to digital India most of the people know about technology.
2. It's save trees we all know that trees play important role in our life like breath.
3. It's also protect our environment to spoil.
4. We don't need to carry our all documents every time and no possibility lose.
5. We can secure our document in laptop and computer.
6. It do work in some second by the computer no possibility of mistakes.

Arpit shukla said:   1 decade ago
I think paperless office is not a reality, even though in today's world all the works are done on computers but still a hard copy in maintained for it. There are lots of risk also in comparison to its benefits, i.e. from hackers. You can take the example of gate 2013 result which was displayed 2 days before than the expected date and it was all done by a hacker so think if a hacker can hack a government site than my be it is possible that he/she could have a change with the mark sheet of students. So, I would like to say that paper less office is good but implementing it fully can be hazardous for the organisation.

Pawan Kumar Srivastava said:   1 decade ago
Hi All, I am a Software Developer and in my Organization all most all the work are done on Computer.
There are some points on a Paper-less Office Concept.
1. It cant be implemented in every office. I mean it depends on type of the work.
for ex: Sending a soft copy of receipt is not possible to every one because 70% of population who are living in village or small cities are not using internet every time.
2. We cant attain any goal 100% practically.
3. I disagree that data on computer are not safe. Hard-disk are so robust that in flood or in fire they are safe. Even there are redundant data replica so handle the worst condition.
4. But yes every organization should attain this goal as much as possible.

Subrat said:   5 years ago
Hi there. "NOW WE ARE LIVE IN DIGITAL WORLD". As the topic named "paperless" means there is less use of paper or reducibility of use of paper. Yes, I want to say that "Paperless office" really exist but don't get amazed it is adopted by abroad already but not in INDIA. In the case of paperless, there is a use of "DIGITALIZED PAPER" instead of normal paper. digital paper means if you want to send an application to your BOSS then you write the application in MSWORD and send to him through E-MAIL or whatever you prefer.

Obviously, there will be some benefits than the traditional one. Those are

1. Time consume.
2. Less workload.
3. No complexity.
4. Papers will be stored in an organized manner with the help of Database concept.
5. No physical damage etc.

But some demerits are may occur because "100% perfect does not exist".

1. Backup should be required.
2. Machines (Comp) are required.
3. The employee should learn office work including computer work.

I hope you like my thinking on this topic. Thanks for reading.

Ravi kiran said:   1 decade ago
In my opinion paper has got its own importance and nothing can replace it, likewise robos are doing all the activities like men still the man is not accepting them because if that is the case human being will lose his importance, and everybody will become lazy. That will rule our universe. In the similar way even though for temporary purpose it may play a vital role but after some days the condition of the digital papers will also be like that.

1) More over the usage of that is not comfortable.

2) There is no security.

3) We cant distinguish among them.

One more important point here :.

People cant read from the computer. Like the difference between book and computer. When we read from book we feel very comfortable, but that is not possible with the computer. And people wont have that much patience to sit in front of computer and read from it.

Jyoti Tulsyan said:   9 years ago
In my view, Paperless office can be a reality in coming 5 -10 years and it may also be reality in present time in some MNCs. As per my view, paperless office is one where day to day works are being done by means of technologies without wasting unnecessary papers. Offices without files and folders can't work properly.

Its always become important to keep a hard copy of important or confidential documents. Today's in every government organization, email is considered official which helps in getting the work and decision very fast but still we receive or deliver the hard copies of important documents that we already got through mail. So these things can't be avoided instantly.

So, in my opinion we should avoid wastage of paper as possible as we can and make our offices a paperless surroundings and contribute a little in making the world eco- friendly and pollution free.

Shiva said:   7 years ago
The paperless office may not be a reality today but in future, it will definitely be more and more people are moving towards this idea and I think it's a great thing because going paperless means saving our trees which are a very Eco-friendly step.

This also supports digital India because if we are going paperless that means data will be stored in computers.

Storing and analysing of data also become easy and convenient. We don't need to store lots of hardbound files in our offices. Thus this will also help in saving the office space.

Gopal arjun nandankar said:   1 decade ago
Well, today "global warming" is the issue that is very much talked about. Deforestation being one of the major reasons for it. Looking at the recent scenario, government all over the globe have started trying hard to "save paper" and thus "save environment" and "save trees" through various campaigns.

So imagining a paperless office can be a reality to a great extent. The companies can try not to use paper as much as possible and try and use computers to store data. Retrieving of data from a computer also takes hardly some seconds as compared to paper where all the files are need to be gone through to find one important data.

Thus offices can take up a step of going paperless as much as possible which will make office work easy, save time and also save paper and thus save environment to great extent.

Jasmine Pandit said:   1 decade ago
As far as my views are concerned I think completely paperless office is myth because it is not possible to completely change the system. As you listen the dictum “Rome was not built in a day”. Now a days, due to availability of computer less work done on paper because all the information are available on computer through internet. There are different kind of devices are available in the market like CDs, pendrives etc. For storage data. This cause less dump of files in the office. Branches does not look like mess. Any kind of data can be search on the computer which is not possible on paper file so it take less time to find out the data. It save time and money also.

But fully paperless office is not possible because afterall computer is a machine and caused misplace of important data, data can be corrupt on system and might be met with an accident. So, it is necessary to keep a paper file also so that unnecessary inconvenience may not occur at the time of urgency. Other thing is this, everybody cannot afford computer and internet and some important letters needs in paper form.

Post your thoughts here:

Your comments will be displayed after verification.