Is Paperless Office a Reality or Not?

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Jitendra Kumar said: (Mon, Jan 19, 2015 01:04:19 PM)    
Hi this is Jitendra kumar,

As per my views on this topics are, Yes there should be paper less offices in the every part of country. Because we live in the progressive world in terms of Technology, Culture, life style, etc. These all categories are going to improve day by day, so why we will concerned the prevalent outdated method in life using of paper instead of the latest technologies, these technologies become part of every individual one which gives us not only enhancement some of extent in your life but also make each and everyone feel easy in very aspect of life.

The Advantage of paperless offices are following:

1. First one it will be one time expenditure.

2. Digitized world become more reliable for each and every one to access the information at any time from any where.

3. Less paper work will be increased the more and reliable work.

4. The loss and damage of the data will be less.

5. The cost of the paper will be overcome. Which will be helpful to stop the cutting of the trees and will also be useful to make environment friendly and pollution free for us.

6. Digitization world make you free to access your data any time with reliability.

7. The work will be more progressive in terms of time, cost and manpower etc.

8. The paper work also reduce the space in the offices.

The digital India will be more progressive India.

Jai Bharat.

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Manoj said: (Tue, Dec 9, 2014 02:40:44 PM)    
Every important details had to be in hard copy. Lets take an example photography. It is more valuable in hard copy than soft copy.

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Rashmi said: (Tue, Aug 26, 2014 01:04:45 PM)    
Of Course in this era of Information Technology we people are dreaming paperless offices.

Searching and carrying this paper stuff everywhere is quite hectic. Even though today most of the work we do is online in Government offices, educational institutions we can't move an inch without paper.

This idea sounds very cool but it definitely gonna take some finite time to come in existence. Clerical staff in every organization must computer literate and aware about internet use. This will certainly relieve the people from carrying the burden of documents for like centuries.

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Bplus said: (Tue, Jul 29, 2014 10:09:53 PM)    
Hi, in my work as well as private life we move more and more to a paperless office. I have my most important documents scanned, with professional softwares, which a) scans fast, accurate and make the size of the file smaller b) have OCR (Optical Character Recognition) built in. With the OCR for searchable PDFs, you can easily find files 5 or 10 years old, I can just type a keyword or invoice number to search and get it immediately highlighted in all selected files all phrases where this term is mentioned. In our work, using many certificates, and having requirements for the legal archiving (some documents shall be kept for many years, by law) we managed to agree with the authority that our scanned archive replaced the paper one, since the scan quality and file search is extremely easy. Last but not least paperless office is an environmental friendly solution :).

If you are interested, we use ExactScan Pro (which included OCR) for this. Greetings.

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Anu said: (Sat, Jul 5, 2014 02:47:37 PM)    
Answer to this question is Yes. In my opinion paperless office is not the one where paper is not used at all, it refers to office where continous attempts are made to avoid use of paper or recycling of paper. Hard copy of the all the valuable docs are must for their validation as well as for record keeping. Relying upon computers may lead to destruction of data that can't be retrieve at all and that me lead to huge loss to users in terms of their efforts, time & energy. We should make efforts to maximise the use of soft copies of the data. As the time passes we all will get accustomed to it and that will finally result in "Paperless Office".

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Deepthi said: (Tue, Mar 25, 2014 03:55:22 PM)    
Of-course its the reality, due to increasing technologies manpower becoming high, too lazy, they are searching for comfort. In most of the companies they are wasting paper like hell as our own we should adopt some rules and limits on usage of paper. Everything is man made either computer systems and paper. From today each individual should think about usage of paper less and up to some extent. They may be applicable or not applicable to some companies.

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Anisha said: (Wed, Mar 12, 2014 12:10:19 AM)    
Well, paperless office is certainly a reality. With the advancement in technology every document, every work that you do can be saved in a much better way than you can on papers, creating a more efficient system.

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Sanchit said: (Sun, Sep 15, 2013 03:53:35 AM)    
Well paperless work is more efficient as suppose an office caught by a fire, then if company is working on paper, then all the main data will vanish and company just completely ruined but if paperless work is going in office i.e. via computer. Then its hard copy will be saved. And if at somehow hard disk just crashed then all the companies have distributed database so company can fetch all the lost data from the main server i.e. headquarters so paperless office is reality and if company has strong data integrity then even hackers can't do anything.

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Suman said: (Thu, Aug 22, 2013 11:56:30 PM)    
Hello friends,

I consider that paper is using in offices to some extent. But we have not eliminated paper totally from our offices. I think offices are doing a right thing. I would like to tell you that before four month I was reading an interview of expert in IT. He was telling that if we put all the data in our laptop or desktop there is always a risk because hackers hack the site and even some non-registered software demolish all the precious data from our tool. So that we have to use paper to keep important data as a record. From this thing we can clearly recognize that offices can not work without paper.


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Jagdish Prashad said: (Wed, Mar 27, 2013 09:29:22 PM)    
Paperless Workplace/ Office is not so far reality. People/ Employees/ Employers/ Organization/ Entrepreneurs are taking advantage to different degree as per their risk taking. Indian Railways/ Government of India and many State Government have already gone ahead. This was possible after successful pilot of e-Office by DARPG, Central Government.

As a part of ISO requirement I had aligned my departmental working towards paperless workplace. Our department is virtually paperless. We do use paper but to a very limited extent. We don't waste the paper & use the used paper even. All our documentation is online with 24/7 access within the company through intranet. Anyone can see the documents from the general area without log in. Internal documents are collaborated by all departmental employees with log in.

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Arpit Shukla said: (Mon, Mar 18, 2013 08:34:55 PM)    
I think paperless office is not a reality, even though in today's world all the works are done on computers but still a hard copy in maintained for it. There are lots of risk also in comparison to its benefits, i.e. from hackers. You can take the example of gate 2013 result which was displayed 2 days before than the expected date and it was all done by a hacker so think if a hacker can hack a government site than my be it is possible that he/she could have a change with the mark sheet of students. So, I would like to say that paper less office is good but implementing it fully can be hazardous for the organisation.

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Praney said: (Tue, Feb 19, 2013 07:35:06 PM)    
Well paperless office can be a reality. It will save the accommodation expenditure done for making store rooms in offices. Saves money of keeping chowkidars especially for those stores. And will prevent all anti-silver fishes spray that is being done once in a year.

2-and for all those things for which paper work is must[such as certificates deal papers and requirement applications]. WE CAN USE SYNTHETIC PAPER from which dollars are made. This is durable and weather invariable. I know it can be bit costly but NOTHING AS COMPARED TO PREVENT THE DISTRACTION OF OUR MOTHER NATURE.

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Swagat Siddhartha said: (Tue, Jan 29, 2013 12:55:50 AM)    
Is Paperless Office a Reality or Not?

Indian railways says you can show your ticket in mobile a big example of the e-world we are moving into. The answer to the question asked is yes. For someone who has been working in the IT world for the past two years I can say that this dream has been realized from digital signatures, to online appraisals yes we are moving closer to this reality.

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Nitin Gulgulia said: (Wed, Dec 5, 2012 11:23:34 PM)    
Paperless work is not possible in all type of offices. Sometime paper play a big role and can't be taken by any other. Beside all of them use of paper can be less by using computer, pager and any other electric device.

Question is that can office run without paper,

Answer is perfectly false. We can only do that we are using at least paper where we really need.

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Gopal Arjun Nandankar said: (Tue, Aug 21, 2012 08:33:24 AM)    
Well, today "global warming" is the issue that is very much talked about. Deforestation being one of the major reasons for it. Looking at the recent scenario, government all over the globe have started trying hard to "save paper" and thus "save environment" and "save trees" through various campaigns.

So imagining a paperless office can be a reality to a great extent. The companies can try not to use paper as much as possible and try and use computers to store data. Retrieving of data from a computer also takes hardly some seconds as compared to paper where all the files are need to be gone through to find one important data.

Thus offices can take up a step of going paperless as much as possible which will make office work easy, save time and also save paper and thus save environment to great extent.

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Sasidharant said: (Tue, Jul 10, 2012 04:19:55 AM)    
Paper less office is possible and it helps to save the data's and information's safely. An another important aspect of replacing paper works by computers will widely helps to reduce the time consumption. For example if we take some series calculation oriented works, if we do this work with papers it takes more time and may be chances for the manual error in the calculations but if we go with computers through internet using some software's, the time will be saved, no chances for error, mainly enough time is saved.

So in the offices where the possibilities for this replacement is possible, it far better to go with computers and internet's than the papers, Save time, Save Electricity, Save trees, Save Environment.

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Shivani said: (Fri, Mar 16, 2012 12:24:16 PM)    
Well, today "global warming" is the issue that is very much talked about. Deforestation being one of the major reasons for it. Looking at the recent scenario, government all over the globe have started trying hard to "save paper" and thus "save environment" and "save trees" through various campaigns.

So imagining a paperless office can be a reality to a great extent. The companies can try not to use paper as much as possible and try and use computers to store data. Retrieving of data from a computer also takes hardly some seconds as compared to paper where all the files are need to be gone through to find one important data.

Thus offices can take up a step of going paperless as much as possible which will make office work easy, save time and also save paper and thus save environment to great extent.

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Nitesh said: (Fri, Mar 9, 2012 04:19:57 PM)    
In my point of view paper less work necessary but not every where. It is true that we store our data in computer but it is not necessary that it may be safe so whenever its required we use other wise we do not. If we use paperless work so it may be profit we will get such as we save more trees.

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Pawan Kumar Srivastava said: (Tue, Feb 21, 2012 11:29:19 AM)    
Hi All, I am a Software Developer and in my Organization all most all the work are done on Computer.
There are some points on a Paper-less Office Concept.
1. It cant be implemented in every office. I mean it depends on type of the work.
for ex: Sending a soft copy of receipt is not possible to every one because 70% of population who are living in village or small cities are not using internet every time.
2. We cant attain any goal 100% practically.
3. I disagree that data on computer are not safe. Hard-disk are so robust that in flood or in fire they are safe. Even there are redundant data replica so handle the worst condition.
4. But yes every organization should attain this goal as much as possible.

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Neha said: (Mon, Feb 20, 2012 06:11:46 PM)    
According to me paper less office is not a myth.We can send communication through mails.We can store the data on storage devices.This can be possible in a non-IT company also.Just they need a little training and small technical instruments.It will be surely a drastic as well as cost effective change.But once it is configured, it will be a life time thing.As well as it will be a Go Green attitude.There will be lesser tree cuts and more oxygen in the air and less global warming.

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Jasmine Pandit said: (Wed, Dec 14, 2011 12:42:14 PM)    
As far as my views are concerned I think completely paperless office is myth because it is not possible to completely change the system. As you listen the dictum “Rome was not built in a day”. Now a days, due to availability of computer less work done on paper because all the information are available on computer through internet. There are different kind of devices are available in the market like CDs, pendrives etc. For storage data. This cause less dump of files in the office. Branches does not look like mess. Any kind of data can be search on the computer which is not possible on paper file so it take less time to find out the data. It save time and money also.

But fully paperless office is not possible because afterall computer is a machine and caused misplace of important data, data can be corrupt on system and might be met with an accident. So, it is necessary to keep a paper file also so that unnecessary inconvenience may not occur at the time of urgency. Other thing is this, everybody cannot afford computer and internet and some important letters needs in paper form.

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Vaishnavee said: (Sun, Oct 30, 2011 11:04:42 AM)    
According to me paper less office is not reality. Following are my viewe to reduce paper usages.

1. Before taking print out it should be checked (print preview) to avoid paper usage.

2. Personal documents should not be taken in office.

3. Every employee should have limit to take print out for each day.

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Kalpana said: (Mon, Oct 17, 2011 11:51:28 AM)    
I think, paperless office is not reality. Because paper work is most important our life. I think we can't handle a job in the office without paper. Some times we feel tiered to do work in computers and other electric machines so can be relaxed we use paper work. The days are moving use of paper is diminishing I agree the all data can store in the form of soft copies in PC's. But we can;t totally avoid the use of paper. It has own importance in our life. Important business letter, appointment letters in the paper form. If office can paper less many people have job less like postmaster. So paper less office is not reality it is also important.

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Jisna Jose said: (Tue, Jul 5, 2011 02:01:49 PM)    
Paperless office is a reality because, with in minimum time we can do maximum work. Due to the absence of files there will be enough space in the office.

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Shrigopal Prjajapt said: (Fri, Apr 8, 2011 09:57:42 AM)    
No, Paperless office is not reality because every office required some paper works like bill of goods which it supply or purchases from other company ect.

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Sourav Darbar said: (Sat, Feb 12, 2011 05:14:28 PM)    
I think we can't handle the job in the office without paper. Some times we feel tired by doing in the computer and it may be electric supply is not there for a some time, then we can realize we need papers also. Other wise the work couldn't be finished within the fixed time.

So I think paperless office can't be reality.

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Aishu said: (Thu, Feb 10, 2011 11:03:45 AM)    
As days are moving, the use of paper is diminishing. All the data are stored in the form of soft copy and everything is made automatic and PC's play an important role.

But we cant totally avoid the usage of paper. It has its own importance. Important business letters, Appointment letters, Resume etc need to be necessarily in paper form.

Thus, paper will not lose its value totally.

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Ravi Kiran said: (Tue, Feb 8, 2011 01:29:14 PM)    
In my opinion paper has got its own importance and nothing can replace it, likewise robos are doing all the activities like men still the man is not accepting them because if that is the case human being will lose his importance, and everybody will become lazy. That will rule our universe. In the similar way even though for temporary purpose it may play a vital role but after some days the condition of the digital papers will also be like that.

1) More over the usage of that is not comfortable.

2) There is no security.

3) We cant distinguish among them.

One more important point here :.

People cant read from the computer. Like the difference between book and computer. When we read from book we feel very comfortable, but that is not possible with the computer. And people wont have that much patience to sit in front of computer and read from it.

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Pintu said: (Fri, Jan 28, 2011 10:46:01 AM)    
Paperless office is like a house without any persons existence therein.The progress of development of computers and other technologies has be so rapid that paperless office is almost becoming a reality.A few years ago competitive exam applications were sent through post.But now we can apply through internet. In some countries classroom study has turned into doing classes from home for example in australia.Although huge development in technologies need of little bit of paperwork is must.For example while taking any competitive exam admit cards should be carried with for getting admitted to exam hall.Likewise there are many other places were paper work is must.Finally paperless office is not a tortal reality but partially it is real.

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Jyoti said: (Tue, Jan 25, 2011 04:43:39 AM)    
Yes Paper less office cannot be the reality as how advance we become we would require parer some where some time.
Be it a certification, legal documents or some books.

we can surely reduce the use of paper but cannot curb it.

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Sasmita said: (Tue, Jan 18, 2011 02:09:10 AM)    
We can't imagine a office without paper. Yes we can reduce the papers by the use of computers by keeping soft copies of some documents and records but still there is importance of hard copies instead of soft copies in some areas where Approved Authority and Issued Authority signature is must required. So in this discussion forum we can say paper work in office can be reduced bot can't be fully avoided.

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Ayushi said: (Wed, Jan 12, 2011 10:40:44 AM)    
see its easier to say regarding jobs widout ppr or paperless office.well d currrency notes wch we use in daily life in offices too r thus paper only.t bonds.doc.restored fr future.t certifates shoed at d tym of interwies n appointments r via paper only.n 1 cant show dese in front of panel wid the help of laptops n i think it is essential fr t society.

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Parth said: (Mon, Jan 10, 2011 01:16:24 PM)    
i agree with u shishir..the paper less office could be actualy termed as an office where paper size and numbers are reducing day by day because of computers but we can't say that the papers are not finding any corners in office as in many ways we can't just leave the application based on papers as it's not at all complicated to do some task over it and computer illiterate can't do task's on computers and in-spite of the fact that the person is intelligent that many other paper again come to the rescue of that kind of man.

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Shishir said: (Sun, Jan 2, 2011 06:21:01 AM)    
Actually, paperless office is not a reality but it is in improvement stage. We need paper in educational system, offices, etc. If office will become paper less then many people will become jobless for eg. Postman who carries and delivers the letter and other things. Many printers will become waste.

There are many threat exist in internet world hence we can't rely for transmission of secure data and the people who don't have computer or digital devices, they need data which is printed on paper.

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Vinod said: (Tue, Dec 28, 2010 01:31:13 PM)    
In the era of global warming we have to use our resources properly. Hence the need for minimum use of paper and their by saving the trees and the environment. If we organise computer storage properly it will be very much easier to retrieve document when need arise. The adage 'Think before you print' should always be remembered.

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Piku said: (Tue, Oct 5, 2010 11:44:45 PM)    
Though the topic sounds bit cool but it is not that easy to apply this thought in real. I think no matter how much progress we have made or are making or will make we need the paper in some specific areas. If we consider the educational bodies, there we find that paper is really needed to provide the students with all of their certificates and results which are ultimately needed to earn a job for him in this digital world.

For the case of publication industries, though we are in the era of e-books and digital magazines but still one can not deny the real charm of reading a printed books. At the end if we are really concerned about the environment then I think it is better to increase the no of trees rather than to cut our needs because whatever we will do we need the natural resources in form or another.

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Lakshman said: (Sun, Sep 26, 2010 01:56:22 PM)    
We can see the processing like searching will be fast in computerized offices than in an offices based on papers etc., it will be possible to make every office as paperless office. It will be a little difficult to organize but gradually the offices can be made computerized, and reduction in use of paper will save our environment up to some extent.

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Ritu said: (Tue, Jul 27, 2010 07:04:16 AM)    
Paperless office to some extent is fine. but i dont think so it is applicable to all industries, departments.

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Jaya said: (Mon, Jul 26, 2010 08:29:38 AM)    
We may think tat by using computers we can store any type of datas and it is easy too, then why is the need of papers. But i think so it's absolutely wrong. because even we get some problems in computers but definetly not with our paper records...

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Bisileesh said: (Mon, Jul 26, 2010 01:58:37 AM)    
Certainly, it is a reality. Because this is a digital world, in which there is no role for papers. The offices with full of records,books and papers became history. Nowadays computers started to rule the world. Then what is the need of papers? I think all the HARD COPIES will turn to SOFT COPIES in near future.

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Abhijit Dubey said: (Sat, Jul 24, 2010 10:12:31 AM)    
Ofcourse its a reality,but up to certain extent. We should not be totally dependent on the computer to get the jobs done and it is also the fact that at some points like "appointment letters", Property paper like stamp paper and all, it requires physical existence, logically it would only be faster, but to get the job done it must be physically present at your sight.

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Supriya said: (Wed, Jul 21, 2010 07:59:39 AM)    
Indeed, paperless office is a reality. Decades ago, who had thought computer would be so advanced that even a child knows about its whereabouts. The complicated machines we encounter today in our lives,would not had even thought about by our forefathers.

People will face difficulties, get exacerbated upon new paperless tradition, but gradually they will accept likewise other technologies.

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